Media Policies

With increasing acknowledgment of the importance of more and better education about central nervous system disorders, there has been a corresponding increase in the level of media interest in BRAINWeek, BRAINWeekEnd Conferences, and BRAIN & PAIN Summit. We welcome the opportunity to disseminate our message to interested audiences and have developed the following policies to balance this interest against the need to preserve the integrity of the conferences and protect the educational experience for our attendees.

The term “BRAINWeek Conference” is used herein to refer to both the annual BRAINWeek National Conference and regional BRAINWeekEnd Conferences, held at various times and locations throughout the year. Unless otherwise noted, the policies apply to both.

Press Attendance at a BRAINWeek Conference

BRAINWeek invites a small number of requesting journalists to cover each conference. We give priority to proposals from journalists

  • Who work for mainstream and online media outlets capable of reaching large or influential audiences
  • Who have a track record of insightful coverage in areas related to chronic pain and pain education
  • Who have a specific commission for coverage of the conference (and not just of speakers or others attending)

If you would like to cover a BRAINWeek Conference, send your name, the name of your media outlet, and your proposed area of coverage to BRAINWeek media relations at

You’ll find date and location information about the conferences on our website at All press registrations must be done in advance of the conference; no onsite press registrations are permitted.

Eligible for a complimentary press pass: journalists for legitimate print/online media and who personally will write articles about the conference for publication in external media. Press credentials are nontransferable. Media registrants must present credentials and check in at the onsite registration area. Media pass admission does not include any meals at conferences.

Not eligible: PR people, corporate communications officers, business developers, nonreporting employees of media organizations, consultants, vendors, etc. These individuals should purchase a registration.

Please note:

  • We do not admit outside photographers and cannot accommodate outside cameras for video and TV efforts. We are happy to evaluate all requests for conference footage.
  • We are unable to issue press passes for freelancers without an assignment letter from the outlet for which you wish to report.
  • PDM programs (product theatres) are strictly restricted to practicing healthcare professionals. Permission for press coverage must be arranged by the sponsoring company in advance.

Embargo Policy

BRAINWeek does not embargo any work for publication including social media posts. Press releases mentioning BRAINWeek should be sent to for review 48 hours prior to intended deployment.

Image Requests

Image requests should be directed to BRAINWeek media relations at and must be accompanied by the following information:

  • Name of publication/outlet
  • Name of requested image
  • Publication date
  • Preferred file format
  • Deadline for receipt of image
A photo credit will be provided when the image is delivered. This credit must run in full. Conference activities open to news media:
  • Exhibit Hall
  • Regularly scheduled conference sessions
  • Keynote Address and Welcome Reception
  • Closing Reception
Conference activities closed to news media
  • Commercially sponsored symposia
  • Conference sessions that require preregistration
  • Meetings of commercial and professional supporting organizations